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NERCOMP EVENT
Google Apps for Education – Cloudy or Partly Cloudy?”
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It is not easy to escape the “Cloud” these days. Equally omnipresent in our minds is the issues surrounding E-mail. Yes, most of us seem to have figured out various ways to deliver email that has been cleansed of SPAM, phishing and malware content, but we still process over 90% junk that clogs our resources. We thought, Google Apps for Education (GAE) is a timely topic that addresses both of these issues. GAE is a free offering from Google that allows educational institutions to migrate their email and calendaring activity to a branded site and offers the added benefit of document based collaboration using Google Docs. Many large and small institutions have already migrated to GAE after some initial reluctance to do this based primarily on privacy concerns.
In this SIG, you will hear from two institutions that have taken very different approaches to migrating to GAE. Speakers from the Rhode Island School of Design, which chose to migrate only their students to GAE and Oberlin College which completed the migration of all of their emails to GAE will provide all the details from start to finish during this exciting SIG. They will tell us the juicy details of what transpired the move to Google, about the campus discussions on the merits of such a move and finally the nitty gritty details of the whole migration process.
An important aspect of moving a core service such as E-mail to the Cloud requires a thorough understanding of the legal implications, especially in the wake of some of the new federal regulations on E-Discovery and FERPA. We have invited the General Counsels from Wesleyan University and the Rhode Island School of Design to help clarify the “Cloudy” aspects of legalities surrounding such a move.
We invited Google to participate in this SIG but were not successful.
This will be an exciting SIG on a very timely topic.
Workshop Organizer/Host: Ganesan (Ravi) Ravishanker of Wesleyan University
Date/Time:
Friday, January 23, 2009
9:00am - 3:00pm
Registration begins at 8:00am
Location:
Southbridge Hotel and Conference Center
14 Mechanic St.
Southbridge, MA
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Click Here for Directions
Special instructions:
Pricing:
NERCOMP Members: $127
Non-Members: $252
By clicking on the "Register" button below, you are indicating a commitment to attend and will be held responsible for the registration fee.
Your fee can be refunded if you notify us of a cancellation at least 8 days prior to the event via email to nercomp@nercomp.org.
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Additional Information
Event Schedule:
8:00am - 9:00am Registration and Coffee
9:00am – 10:30am Moving Students Emails to Google Apps
Speakers: Ralph Fasano, Associate Vice President, Office of Information Technology, Rhode Island School of Design
Hear about Rhode Island School of Design’s experience moving all student emails to GAE.
10:30am - 10:45am Break
10:45am – 11:45am The Google Contract and Legal Implications of Moving Your Email Elsewhere
Speakers:
David Winakor, General Counsel, Wesleyan University
Steven McDonald, General Counsel, Rhode Island School of Design
An important aspect of moving a core service such as E-mail to the Cloud requires a thorough understanding of the legal implications, especially in the wake of some of the new federal regulations on E-Discovery and FERPA. David and Steven will help clarify the "Cloudy" aspects of legalities surrounding such a move.
11:45am – 12:45pm Lunch
12:45pm – 2:15pm OCMail: Moving to Gmail™ at Oberlin College
Speaker: Cindy Sanders, Director of Client Services, Oberlin College
Knowing our e-mail server was heading toward the end of its life, we began to investigate our potential alternatives. We considered: (1) upgrading our existing system, Sun UNIX, to new hardware and software with updated versions of the same product lines, (2) purchasing a new and completely different e-mail system, or (3) outsourcing e-mail to an external vendor. After many internal discussions, we concluded the first and second alternatives would be very resource-intensive with respect to personnel and funding, and would cause us to retain many areas of increasing concern, including anti-virus and spam detection and handling, the unquenchable need/desire by users for additional quota, and the ability to complete backups in a timely manner. We concluded that outsourcing was a very viable option and decided to explore this more in-depth. After an initial look at available hosting solutions, we decided to pursue a more thorough look at Google Apps for Education and its inherent Gmail™ solution. We conducted a pilot project among technology staff across campus, using Gmail™ configured for Oberlin College, as well as our internal mail system, in parallel. We concluded that Gmail™ was the way to go. This presentation will provide background information on our environment and take the audience through the pilot project and the subsequent project planning and migration process, as we moved all users - faculty, staff and students - from our existing e-mail environment to e-mail powered by Google, known at Oberlin College as OCMail.
2:15pm - 3:00pm Wrap Up and Questions
3:00pm End
Speaker:
Cindy Sanders
Cindy Sanders - Born and raised in Connecticut. Moved to western New Your State. Completed undergraduate degree at State University of New York at Albany. Joined the Navy. Spent most Navy years working with computers and information technology. Received Masters in Computer Science from the Naval Postgraduate School. Among other assignments, served at the United States Naval Academy in charge of networking, operations, systems, the phone system, and also as a Computer Science instructor. Served at the Naval War College, providing computer and technology support for war-gaming. Completed 21 years of active duty, retiring as a Commander in 1999. Then became Director of Client Services at Oberlin College, responsible for the operation of the Help Desk and user services, including maintenance and administration of computer labs on campus, all faculty and staff office desktop and laptop systems, all campus-wide software, as well as support for student computers. Staff consists of eight professional staff members, augmented by approximately 30 students during the academic year. I am a member of the Association of Computing Machinery and the Special Interest Group on University and College Computing Services and have co-chaired, written papers for, and presented many times at the annual fall SIGUCCS conference.
Speaker:
David Winakor
David Winakor is General Counsel at Wesleyan University. David came to Wesleyan from The Stanley Works where he served as Vice President for Business Development, having responsibility for global reorganizations, mergers, divestitures and acquisitions. At Stanley, David had previously served as Assistant General Counsel responsible for all legal services throughout the global manufacturing company. He first practiced law at Murtha Cullina LLP where he practiced general corporate and commercial law for national clients. Prior to law school, David served as an officer in the United States Army. He received his B.A. from The Ohio State University and his J.D. from the University of Connecticut School of Law.
Speaker:
Steven McDonald
Steven McDonald is General Counsel at Rhode Island School of Design and previously served as Associate Legal Counsel at The Ohio State University. He has handled a number of Internet-related legal matters, ranging from alleged infringements of copyrighted materials on student web pages to investigations of computer break-ins to an e-mail death threat to Socks the cat. He began his legal career in private practice at Jones, Day, Reavis & Pogue, where he represented CompuServe in Cubby v. CompuServe, the first online libel case, and he also has taught courses in Internet law at Ohio State's College of Law and at Capital University Law School. He is a Fellow and past member of the Board of Directors of the National Association of College and University Attorneys and the editor of NACUA’s The Family Educational Rights and Privacy Act: A Legal Compendium. In State, ex rel. Thomas v. The Ohio State University, the Ohio Supreme Court ruled that he really is a lawyer. He received his A.B. from Duke University and his J.D. from The Yale Law School.
Related Media Files:
GoogleOberlin.ppt
Google RISD.pdf
Google® Apps for Education.pdf
Google apps_edu_agreement_v3.doc
Contact Information:
Lisa DiMauro
860-345-2081
ldimauro@nercomp.org
Hotel Information:
Please call the Southbridge Hotel directly at 508.765.8000, the NERCOMP rate is $105.
The room block will be held until January 3, 2009.
Technical Requirements:
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No mechanical recordings of any kind may be used at NERCOMP events without the prior written consent of NERCOMP organizers and presenters.
The views and opinions expressed at NERCOMP events do not necessarily reflect those of NERCOMP, nor does NERCOMP make any representation regarding the information presented at NERCOMP events.
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